Liberal Arts Engagement Hub Advisory Committee Charter

February 2020

Purpose 

The Liberal Arts Engagement Hub Advisory Committee’s (Advisory Committee) purpose is to ensure that the perspectives of community-engaged faculty, staff and students, as well as community members, are actively sought and used to inform the development and operation of the Liberal Arts Engagement Hub (The Hub). This includes being invited to provide input on issues such as Hub leadership models, programming priorities, operating policies, and procedures, in addition to reviewing and making recommendations regarding Hub Residency proposals. During the period of time leading up to the opening of The Hub in its Pillsbury Hall location, the Advisory Committee’s input should be sought with regard to the design, furnishings, and other physical attributes of The Hub. 

While responsibility for operating The Hub and making decisions that impact its work falls to College of Liberal Arts employees, given its intent, the University's focus on reciprocal engagement, and the potential to transform how the College engages with the community, The Hub should operate with an ethos that invites input from the Advisory Committee regularly so that the perspectives of those who are the Hub’s most important stakeholders are considered. The opinion of the Advisory Committee can be sought in the context of formal meetings, but it can also be sought regularly through email and other informal ways. 

Meeting Frequency

The Advisory Committee should meet 3-4 times per year, or more if necessary. Ideal times for meetings would be September, November/December, March, June.

Advisory Committee Leadership

The chair of the Advisory Committee shall be the associate dean for arts and humanities or their designee.

Advisory Committee Membership

In order to be mindful of power dynamics inherent in University-formed advisory committees, the Advisory Committee should have parity with regard to the number of CLA employees and community members who serve on the committee (not including the chair and ex-officio members). There is no minimum or maximum number of advisory committee members, although care should be taken to avoid having a committee that is too small or large to effectively carry out its stated purpose.

The chair shall invite faculty, staff, and community members to serve on the Advisory Committee for an initial period of two years. If agreed to by the Advisory Committee member and the chair, they may serve another two-year term. 

As part of the desire to create a shared ethos of care and responsibility for the Liberal Arts Engagement Hub’s physical space, each year the chair will invite one or more leaders of a Hub Residency project to serve on the Advisory Committee for a one year term. This service will provide them an opportunity to participate in the selection of Hub Residencies for the following year, in addition to providing input regarding the development and operation of The Hub alongside other Advisory Committee members. When adding new Advisory Committee members from among Hub Residency project leaders, the chair should be mindful of maintaining parity between CLA employees and community members.

Advisory Committee Decision-Making

It is up to the chair to determine if a formal vote is needed by the Advisory Committee on a particular issue that is put before them for input. In instances where votes are not taken, the chair should seek to identify the “consensus of the Advisory Committee,” or where consensus is not possible to ensure that dissenting voices are acknowledged. 

Advisory Committee Meeting Summaries 

Summary notes should be taken during Advisory Committee Meetings with an understanding that they would be made publically available as a way of demonstrating transparency with regard to the work of the Advisory Committee.

Review of Hub Residency Proposals

The Advisory Committee will be asked to review all Hub Residency proposals submitted and evaluate them using a provided rubric. Their input will be used to determine a “short-list” of proposals that should be considered for funding. Once those proposals have been identified, the chair or their designee will work with the appropriate CLA employees to determine which proposals are approved for a Hub Residency based on a number of factors, including available funding and how and when the proposals seek to use The Hub.

Amending this Charter

This document should be reviewed at least annually to identify whether changes are necessary.  Any substantive changes should be reviewed with the Advisory Committee before being adopted. 

Optimal Hub Advisory Committee Meeting Schedule

September/October

  • Hub-related updates and input seeking 
  • Meet Hub Residency leaders

November/December

  • Hub-related updates and input seeking

March 

  • Hub-related updates and input seeking
  • Prep for Hub Residency proposal process by identifying any desired changes in the application, funding offered, criteria, etc. 

June

  • Hub-related updates and input seeking 
  • Review Hub Proposals