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Resume Format

Content is only a part of your résumé, albeit a critical one. The way your résumé looks is important too. After all: It’s human nature to be drawn to well-organized, visually appealing documents—and to be turned off by haphazard documents that are hard on the eyes!

Here are some tips for making your résumé attractive as well as informative.

The CLA Career Readiness Guide covers résumé writing and a host of other career-related topics in depth. Access it online, or pick up a copy in CLA Career Services or in one of the CLA Academic Advising offices. 

Formatting Basics

  • Keep your résumé to one page, and fill the entire page. Adjust the margins as needed to balance the page. If you are applying for a federal job or graduate school, résumé or a curriculum vitae (CV) are often longer than one page as they require more detail. 
  • Don’t use a résumé template. (Note: It’s OK to use one as a general guide to developing your own.) Remember: Employers review hundreds if not thousands of résumés. So they’ve seen hundreds if not thousands of résumés that show up in the standard two or three template formats. They’re not looking to see more.
  • Use a common font (e.g., Times New Roman, Calibri, or Arial) in 10- to 12-point size. Your name can go up to 18- or 22-point.
  • Ensure that your résumé’s headings stand out from the rest of the text, making them easy to find (through the modest use of bold, underline, indentation, ALL CAPS, • bullets, etc.).
  • Use full-page underlines to make sections stand out.
  • Use bullet points for skills and competencies statements to make them easier to read.
  • Right-align dates (employment dates, graduation dates, etc.).
  • Use consistent formatting and punctuation throughout.
  • Balance text and whitespace on the page. Hold your résumé at arm's length to look for areas that have too much whitespace or too much text.
  • Use margins of a half-inch to one inch.
  • Proofread! Ensure that your final document has absolutely no errors.

Layout Options

There are multiple ways to organize and lay out the content of your résumé, but most students and recent graduates choose the chronological résumé format.

On a chronological résumé, the "Experience" section lists your experiences in reverse chronological order, with the most recent experience appearing first. In addition to jobs, you include volunteer and internship positions—paid or unpaid. 

The chronological résumé layout highlights your experiences (and education) more than your skills.

Pros: Your experiences (jobs, internships, volunteer positions) and your educational background are emphasized. This is helpful if you've held multiple positions, especially if those experiences relate to the position you’re applying for. A chronological layout also allows you to show your progress/promotions in positions.

Cons: When you highlight your experiences over your skills, you may be emphasizing experiences that don't relate to the position you’re pursuing. Also, gaps in your employment history will be more noticeable. (Note, however, that employment gaps are common among students and recent graduates.) If your skills relate to the position more than your experiences do, you may want to use a skills-based résumé layout (described immediately below).

An alternative to the chronological résumé format is the skills-based résumé (sometimes called the combination résumé). On this type of résumé, you focus less on your experiences and more on your skills. You do provide a brief list of your experiences, but you first emphasize the specific skills you have—particularly those closely related to the position (or program) you’re pursuing.

Pros: The skills-based/combination résumé layout gives you a chance to highlight skills that the employer seems to be seeking in the open position. This is particularly helpful if your skills are more relevant than your experiences. A skills-based/combination résumé allows you to list your most relevant skills near the top of your document. It can be a useful strategy for students who are newly entering the professional workforce, or for people who are transitioning to a new career field.

Cons: This format may be too long. It's also unfamiliar to some employers.

Other commonly used résumé formats that you should be familiar with:

  • Electronic/scannable—Some organizations request electronic résumés, which they then scan for keywords that match what they're looking for in a candidate. A scannable résumé can be helpful, but you must know how to create an effective one and know how to use keywords. Keyword scans usually look for nouns, not action verbs. The organization’s job description explains what the organization is looking for and is a good source of the keywords you should use when writing a scannable résumé. Call or stop by CLA Career Services for more help with this résumé format.
  • International/Curriculum Vitae (CV)—If you're searching for a job outside the United States, you may need to change the format of your résumé or develop a much more extensive curriculum vitae (CV). Some countries require photos, handwritten cover letters, and a variety of formatting changes. Research the country or company norms, and again: Call or stop by CLA Career Services for more help.

Drop-In Résumé Reviews: Available to All CLA Students

Stop by CLA Career Services any weekday between 9:00 a.m. and 4:00 p.m. to get your résumé reviewed! (Note: Summer and holiday hours are any weekday between 12 and 4:30 p.m.) Our Peer Advisors have special training in this area. We also review cover letters.

This is a free, walk-in service available to all students in the College of Liberal Arts. You can just stop by—you don't need an appointment.

Bring a draft if you have one, or print it here. We'll help you develop it and improve it. If you don't have a draft, review this page to get started and then come in!