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Sunrise Plan

To all members of the School of Music community,  
 
I trust that you and your loved ones have been keeping safe and well over the summer, and have also had some opportunity for rest and recreation. It has truly been a challenging time on numerous fronts, but I continue to be moved and greatly heartened by how resilient our community has been in the face of this uncertainty and adversity. Your creativity, heart, talent, and dedication has given me more confidence than ever in our collective ability to overcome the challenges we are facing, and to take the School of Music to even greater heights of prominence and accomplishment.
 
As we prepare for the upcoming Fall semester, I want to assure you the SoM is fully committed to providing the best possible musical education and learning environment for our students - alongside a steadfast and resolute commitment to the safety, health, and welfare of our students. staff, and faculty. Our central goal is to provide the richest possible in-person, blended, and distanced curricular experiences for our music students this Fall semester, in accordance and compliance with the latest directives and guidelines from the Governor, Center for Disease Control, Minnesota Department of Health, and the University (please see the U’s Safe U website for the latest information and protocol at z.umn.edu/covid19).
 
It is critical that we collectively commit as a community to these mandates and guidelines. It is not only about consideration for the health and welfare of our colleagues in the School of Music - but also about protecting our loved ones at home, and the more vulnerable members of our society. You are all required to abide by these guidelines, which will be strictly enforced at all times in Ferguson Hall and Ted Mann Concert Hall. Any violation of these mandated guidelines may result in the revoking of Ferguson Hall access privileges, and other disciplinary action as warranted.  
 

I am enormously grateful to our excellent staff and members of the School of Music ad-hoc COVID-19 Committee (SoM Executive Committee), who all have dedicated a great deal of time and energy over the summer to advise me on protocol and strategies as outlined later in this email in different curricular areas.
 
As you are no doubt aware, the unknowns and shifting realities of our situation will create a very fluid and evolving situation for the foreseeable future. Your continued flexibility, grace, and patience will be essential to successfully navigating the Fall semester ahead. We will continue to monitor the pandemic situation carefully, and update you on any shifts in plans. 

Curricular Delivery and Protocol

Academic Classes

Academic Classes (lectures, graduate seminars, etc.) will be offered virtually, blended, or in-person based on instructor and student preferences, and classroom physical distancing capacities. The classroom instructor can exclusively determine that their lecture classes are to be delivered remotely, and in the case of in-person classes, all student requests for remote classroom instruction, grading, and testing must be honored. Synchronous and asynchronous virtual technology will be utilized to assure distanced delivery of courses as requested and necessary, including to our international student population. The instructor’s preferred mode of curricular delivery will be noted in our online course catalog, and instructors will be in touch with students regarding fall semester plans.  Absolutely no in-person instruction is to take place off-campus at any time.

Applied Lessons

Applied lessons for instrumentalists, pianists, and organists will be delivered remotely (via Zoom, FaceTime, or other mutually agreed upon media platform), in-person, or through a combination/hybrid of these two modes depending on instructor and student preferences, and facility physical distancing capacity. Instructors can exclusively determine that all lessons in their respective applied studios are to be delivered remotely. For those instructors delivering lessons in-person, any student requests for remote applied instruction must be honored. The School of Music is closely monitoring peer-reviewed studies and consulting medical experts with regard to wind and brass instruments. These studies and consultations will be taken into account in providing the most up-to-date mitigation strategies and safety measures for any in-person lessons that take place. Applied instructors and students should contact each other in advance of the fall semester to determine mode of instruction, scheduling, and location. Supportive audio and video equipment will be provided to the greatest degree possible in Ferguson Hall applied studios and larger spaces as available to maximize teaching options for students and faculty, especially for those students who do not have adequate access to high-speed internet services and appropriate instruments.  Absolutely no in-person instruction is to take place off-campus at any time.

Applied Voice Studios, Choral Ensembles, and Opera

Applied voice studios, choral ensembles, and opera are committed to remotely delivering lessons, rehearsals, and curriculum to begin the Fall 2020 semester for the time being. There will be continuing consultation with medical experts and the latest peer reviewed studies to determine what the School of Music can safely provide in terms of an appropriately physically distanced in-person or hybrid curricular experience for the fall semester. You will be updated, and your vocal, choral, or opera professors will be in touch with students regarding plans, scheduling, and other protocol. Instructors may exclusively determine that their curriculum is to be delivered remotely, and all student requests for continuing remote delivery of curriculum in these areas must be honored. Absolutely no off-campus, in-person instruction is to occur at any time.

Chamber Music, World Music, and Percussion Ensembles

Chamber music, world music, and percussion ensembles will take place in-person, remotely, or a combination of these two modes based on instructor and student preferences, and distanced facility capacities. Instructors may exclusively decide to coach their groups remotely. Those instructors who choose to coach in-person must accommodate requests from groups or individual students who request remote instruction. Off-campus, in-person coaching is strictly forbidden.

Class Piano and Keyboard Skills

Class piano and keyboard skills will take place in-person, remotely, or a combination of these two modes based on instructor and student preferences. Given the limited physical distancing capacity of the Ferguson Hall keyboard lab, a likely scenario will be to form two pools of students per section of class piano or keyboard skills. With two classes weekly, each pool of students will alternate in-class and synchronous instructional delivery. Instructors may exclusively decide to teach their classes remotely, and all students who request remote instruction will be accommodated. A limited number of digital keyboards will be made available to students on a first-come, first-serve basis for those students who do not have personal access to a keyboard. Instructors will be in touch with their respective sections before the fall semester begins to outline relevant protocols and plans. Absolutely no off-campus, in-person instruction is to occur at any time. 

Large Instrumental Ensembles

Large instrumental ensembles in the School of Music will take place in-person, but be modified to meet facility physical distancing capacities and mandated health protocols. The Ensemble Division and relevant applied teachers will be in touch with students shortly regarding various details including placement auditions, repertoire, and other protocols. The ensemble director can exclusively determine that their ensemble will meet remotely, and all student requests for remote instruction are to be accommodated. No rehearsals or performances are to take place off-campus.

Music Education

For music education, field experience is a critical component of learning to teach and required by state licensing rules. Because the governor has not yet made an announcement about K-12 teaching, there are still many unknowns about how field experience will be addressed. The music education faculty will be in touch with music education students in August as the situation unfolds. In the meantime, if you have an urgent question, please feel free to reach out to Dr. Hamann via email at haman011@umn.edu

Music History Placement Exam

As in past years, all incoming graduate students must take the music history diagnostic exam during Welcome Week. This year, however, the multiple choice exam will be online. The exam will still be a timed one, but to accommodate students' varying time zones, students will be given a 24-hour window in which they may take it.  Other information will be forthcoming shortly.

Music Therapy

The music therapy faculty are committed to providing a rigorous education to their students. Dr. Silverman and Professor Schwartzberg will touch base with all music therapy students in August.

School of Music Welcome Week

More details will be forthcoming to the School of Music community soon. 

Student Recitals

Student recitals will continue to be scheduled and take place throughout the fall semester until Thanksgiving.  As usual, student recitals are to be scheduled through the SOM student services office by the standard recital booking process. Live-streaming is available in the recital hall using the 1:Button recording system. Because of increased demand for Ultan Recital Hall this semester, some recitals may need to be in other spaces in Ferguson Hall.  Recording or live streaming equipment will need to be provided by the user in these other spaces.

Ferguson Hall will not be open to the public, and as such, student recitals will not be open for public attendance.  

Due to the large number of high-velocity aerosolized particles produced, in-person audiences will not be permitted for voice and flute recitals. Grading instructors may attend voice and flute recitals, but the maximum possible physical distance should be observed between the performer(s) and the grading instructors.For recitals other than voice and flute, attendance is limited to UMN faculty, staff, and pre-approved guests of the student giving the recital (such as parents, siblings, or caregivers) up to a total limit of six people. The student giving the recital must request approval of the six guests as part of the recital request process at z.umn.edu/musicintranet. The student is responsible for bringing their guests into the building and informing guests of all University policies, including social distancing and face-covering requirements.

  • All wind instrumentalists and vocalists should observe the maximum physical distancing possible, preferably 10 feet or more between the musicians. 
  • The recital hall will be cleaned once per day, and sanitization supplies will be available backstage for the users of the hall.
  • Recital receptions are not permitted under any circumstances.

Ferguson Hall Access and Protocol

Personal Protective Equipment

The governor has mandated that face masks be worn in all shared indoor spaces on campus, and the University is providing 2 reusable cotton masks to each employee. These masks will be obtained by the department and placed in employee mailboxes. The University has said it will provide masks for students, but specific details have not yet been announced. Face shields are also recommended, and the SoM will also be purchasing a number of strategically placed high quality air purifiers and hand sanitation stations as enhanced mitigation strategies in studios, classrooms, and rehearsal and performance spaces.

Ferguson Hall Hours

Ferguson Hall will be accessible to all University students, faculty, and staff with an active U-card, but will not be open to the general public. An active U-Card will be necessary in order to swipe into the building during University hours (6:00am - Midnight, daily), and there will be no unlocked public hours. Though security patrols and University of Minnesota Police will be monitoring campus facilities, Ferguson Hall security is nonetheless the joint and shared responsibility of our community. Please ensure that you do not allow unauthorized people into Ferguson Hall or Ted Mann Concert Hall. Those who willfully violate this mandate will have their U-Card Ferguson Hall access privileges revoked, and other disciplinary action may result

School of Music Administrative Staff

In consideration for the safety and health of our staff and SoM community, there will be a limited, rotating availability of administrative staff on-site, and our staff will continue providing most services remotely to de-densify Ferguson Hall to the greatest extent possible.. The staff will be regularly accessible during regular office hours (M-F, 8-4 pm) via remote appointments, a front office Zoom chat room, and other virtual modalities that will enable a wide and timely range of services to the SoM community. The School of Music will be distributing more detailed information closer to the Fall semester.

Ventilation

The Centers for Disease Control (CDC) and the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) have issued guidance for operating HVAC systems while pandemic conditions exist. A special work group reviewed this guidance and developed a list of strategies that can reduce the potential for airborne transmission of SARS-COV-2 in University facilities. The School of Music's air handling equipment will be operated based on the strategies developed by this group, and the School of Music will work with Facilities Management, Energy Management, and other campus partners to ensure our air handling infrastructure is operating as effectively as possible.    

Outdoor Spaces

Outdoor spaces may be used for instruction, including the Ferguson/Ted Mann plaza, Ferguson Hall amphitheater, Ted Mann Concert Hall loading dock, room 280 patio, and the Ferguson Hall balconies as weather permits. Physical distancing will still be required in these spaces, and reservations must be made in advance with Student Services/Room 100.  More details are forthcoming soon.

Common Areas

Furniture in the common areas of the building will be reduced and/or reorganized to facilitate physical distancing. Students are allowed to use common areas for the internet necessary to attend remote classes if they are following physical distancing guidelines. Students in common areas should use headphones or earbuds to be considerate of others using the space. Facilities Management is providing enhanced cleaning services for public areas, and restrooms. Details are available here: https://facilities.umn.edu/fm-teams/custodial-services

Practice Rooms

Practice rooms will be available for student use from 7AM - Midnight daily, as usual.  Hours may be modified as the situation warrants. In order to protect our community and deal with reduced facility capacities, students not officially enrolled in School of Music courses will not be granted access to the practice rooms. Priority will be given to music majors, though music majors are strongly encouraged to utilize off-campus practice options to the greatest extent possible, given facility physical distancing limitations, and the need to maximize the de-densification of Ferguson Hall.
  
In an effort to reduce the risk of airborne virus transmission, all practice rooms will sit empty for a period of time between users in order for the ventilation system to cycle fresh air into the space before the next user. The length of time will depend on the number of air changes per hour for the given space’s ventilation system. In order to enforce this policy, all practice rooms will only be accessible by obtaining a key from the monitor station. No students will be given direct u-card access to the practice rooms. The monitor will track the break times in each space.  
 
All keys and other items distributed by the monitor station staff will be disinfected after each use.  
 
All practice rooms will be cleaned once per day. Additional disinfectant will be available at the practice room monitor station for students who request it, and all users will be reminded to observe good hygiene when using the practice rooms: washing hands before and after use,avoiding face-touching, and wearing face coverings to the greatest extent possible. 
 
In order to minimize the amount of contact students have in each space, piano majors may be assigned a specific practice room, which they will share with a few other students.  Schedules for these rooms may be arranged between the students assigned to the rooms.  
 
No more than one student will be allowed in a practice room at a time.

Lockers

Students enrolled in music courses will be able to rent instrument lockers by filling out an on-line request form. Lockers will not be available to students who are not enrolled in music classes.  

Applied Studios

For those faculty and students conducting in-person lessons, physical distancing of at least 6 feet minimum must be maintained at all times.  
 
Instructors should wipe down high-touch surfaces between lessons (sanitization supplies will be provided for teaching studios). Instructors are encouraged to schedule time between each private lesson whenever possible, in order for the air to circulate and refresh to the greatest degree possible between lessons.  
 
Voice and flute lessons should be delivered remotely, outdoors, or in a very large space with maximum physiical distance, due to the large amount of high-velocity aerosolized particles that are produced by these activities. All wind instrumentalists and vocalists should observe the maximum physical distance possible, preferably 10 feet or more. Voice and flute instructors will be in touch with their students with regard to their specific plans for the fall semester. 

Classrooms and Computer Lab

All classroom capacities have been reduced to allow for 6-feet physical distancing, in line with the Office of Classroom Management’s guidelines. The room capacity will be posted on the door, and some seating may be marked or pre-set to indicate 6-feet social distancing. All classrooms and the computer lab will be cleaned once per day Monday - Friday. Sanitization supplies will be available in every classroom for use throughout the day as needed.  

Offices and Teaching Studios

Meetings must be done virtually to the greatest extent possible. This includes all student meetings, instructor office hours, and advising sessions.
 
Faculty, staff, and TA’s must pay special attention to bring their office and studio keys to campus. Individuals who forget to bring keys will be referred to the Facilities Management phone line to place a service request. 
 
The Facilities Management custodial crew will continue to perform regular cleaning in offices and teaching studios, which include dusting, spot wiping, and vacuuming.  Neither FM nor the School of Music are able to provide frequent disinfection of these spaces. Office and teaching studio occupants are encouraged to clean and disinfect surfaces in their space as needed. Cleaning materials will be provided to each teaching studio, and can be made available upon request for private offices.  
 
Offices with reception desks or other high-traffic areas will be provided with protective shielding at employee workstations. 

NOTE:  Office/studio waste bins will no longer be emptied or cleaned by custodians. The office occupant will be expected to empty their office waste into the appropriate hallway bin, beginning Summer 2020.  Ferguson Hall is transitioning to organics recycling (composting).  Organic waste bins will be available in all public trash areas.  All University buildings are being transitioned to this new system over several years. To offset the increased labor involved in collecting compost material, office waste must now be bussed to hallway receptacles by the office occupant.  

Ted Mann Concert Hall

As a large venue that hosts public audiences, the concert Hall will be guided by a state-mandated and approved COVID-19 Preparedness Plan, which defines policies and procedures for social distancing, individual health monitoring, hygiene, cleaning, audience communications, and employee protection. These guidelines will be in line with MN Department of Health, CDC, and University policies. The plan can be made available upon request. We are still in the process of determining how to best accommodate public audiences in TMCH.  

I know the above is a lot of information to digest. My aim is to keep you informed to the greatest extent possible given the shifting landscape, and as always, the health and safety of our awesome SoM community will always be the primary guiding principle. Please feel free to contact us at this link with any questions or concerns you may have. I am truly looking forward to welcoming everyone back to the School of Music this fall, and you have my complete commitment, and the full commitment of SoM faculty and staff to continue providing the best possible educational experience and service we can come this Fall and beyond. It continues to be my privilege to serve all of you, and many thanks for your continued patience and grace.

Sincerely,

Michael Kim
Director
School of Music