Room Reservation Policies

The Language Center encourages instructors to reserve classrooms, small rooms, and equipment and media ahead of time to ensure availability and leave time for adjustments to the class schedule if necessary. The center is funded by CLA, and so priority is given to CLA instructors and students, as well as to colleges and programs for which an agreement is in place.

Make a Reservation

What to Know about Making a Reservation

• Language Center classrooms are available only to instructors who need them to use audio, video, or computer equipment.
• Language Center small rooms can be reserved by instructors and students for classes, study/quiet time, and walk-in appointments.
• The SpeakEasy Lounge & Event Space can be reserved by instructors and student groups for events and classes, and is available as a public lounge when not reserved. Please see the SpeakEasy Reservation Policies and Guidelines prior to using the space.
• The VoxBox Podcast Studio's reservation policies can be found on the VoxBox Studio Request Form.
• Reservations are taken on a first-come, first-served basis.
• Plan your class and reserve rooms early!

Types of Reservations

Different policies apply to these reservations, depending on how far in advance they are being made.

Advance Reservations

• Advance Reservations are accepted starting July 15 for the Fall semester, November 15 for the Spring semester, and April 15 for the Summer term.
• These reservations always require a reservation form.
• Each class is allowed to reserve up to 15 hours in Jones Hall classrooms.
• Teachers of intensive courses may negotiate their needs.
• Reservations of other equipment and media are unlimited in terms of amount and frequency (within reason).
• Instructors must intend to use the technology they are reserving.

Open Reservations

• Open Reservations are accepted starting October 1 for the Fall semester, February 1 for the Spring semester, and June 1 for the Summer term.
• These reservations always require a reservation form.
• Instructors can reserve beyond the 15-hour limit, but reasonable limits are still imposed.
• Reservations of other equipment and media are unlimited in terms of amount and frequency (within reason).
• Instructors must intend to use the technology they are reserving.

Last-Minute Reservations

• Last-Minute Reservations can be made 2 days in advance or less.
• These reservations do not require a form.
• These reservations can be made by requesting a reservation at our front desk, emailing [email protected], or over the phone by calling 612-624-6811.

Instructors

Because our mission is to support language and culture instruction, instructors teaching theses courses receive scheduling priority.

1. Language and Culture Instructors:
   • Can make all three types of reservations for rooms, media, and equipment.
2. Other CLA Instructors:
   • Cannot make Limited Advance reservations for rooms, and can only make Open Advance reservations 2 weeks in advance. Can make all three types of reservations for media and equipment.
3. Other instructors (Non-CLA):
   • Cannot make Limited Advance or Open Advance reservations for rooms, and may only make Last Minute reservations. Can make all three types of reservations for media and equipment.

Students

Students may reserve a small rooms, but they may not reserve classrooms. They may also only use checkout equipment inside Jones Hall, and may not take equipment out of the building. Restrictions on the frequency or duration of reservations may apply.